Apply for - Executive Assistant

Experience:

5 to 7 years of relevant work experience. 

Job Summary:

The Executive Assistant will provide high-level administrative support to our executives in the Shreveport office. This person must be able to provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

Job responsibilities include:

General:

• Use initiative/judgement to solve unexpected issues & accomplish misc. tasks assigned by Jim or Thomas
• Provide project cost accounting from Ajera from previous projects (for profitability) to assist with new proposals for similar projects.
• Finalize all proposals and obtain appropriate original signatures.
• Request Certificates of Insurance from Tyler (Cindy) upon client request
• Document storage (digital & anything printed) relative to proposals.
• Backup secretary/reception (does not include phones)
• Notify Jim and Thomas when state registration for PE License is up for renewal.
• Check state registrations for individual engineers, as well as the company.

Proposals:

• Prepare proposal drafts for Jim/Thomas markup.  (Proposal Request Form is available, but not normally used)
• Include as much detail as possible from email, plan sheets, other support documents.
• Email final proposals to Client. Track pending proposals.
• Review/evaluate Client agreement/contracts before presenting to Jim or Thomas.

Business/Office Services:

• Coordinate company cell phone replacement as required, get approval from Jim/Thomas & CFO, and notify A/P Manager.

Marketing:

• Assist Marketing Team as required to respond to RFP/RFQ requests.  Mostly supply relevant projects and project descriptions from project managers.

Human Resources:

• Greet candidates scheduled for interviews.  Present job descriptions with technical and physical qualifications.
• Be a point of contact for new hires for any questions they may have that are HR related or otherwise.
• Help insurance agents, 401K advisors, or other benefits partners when they come for meetings and lunch and learns.
• Help coordinate with Tyler for in office trainings and events.
• Be a resource for Employee Navigator help.
• Help relay HR related issues and questions to Tyler.

Education/Requirements:

• Bachelor’s degree preferred.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

• Deltek Ajera experience preferred but not required.

Benefits:

·Work from home policy

·Flexible work schedule that allows for half-day Fridays

·Generous Paid Time Off policy

·Seven paid company holidays

·Employer paid Medical and Dental plan for employees and partial paid Medical plan for dependents.

·Optional supplemental plans include vision, accident & wellness, and cancer policies.

·Enhanced matching 401(k) plan. Maximum match equals employee contribution of 6%, with company match of 7% (6% match + additional 1%).

·Mileage reimbursement that follows the IRS reimbursement rate